With 32.5 billion businesses in the United States alone, anything you can do to get an edge over your competition is a must.
One of the things you can work on right away is making sure that your office is more efficient. Being able to get more done every day adds up over the course of a year. When you’re in charge of an office, you will realize that you have a lot more responsibilities and activities to take care of during your day as your employees are focused on their work. When buying furnished offices for rent in Miami, you can take some pressure off of your mind by investing in a workspace that has it all ready for you, with all the furniture aesthetically arranged from the moment you walk through the entrance. This will save you time, moving can be done in a much more efficient time frame, and surely there is an office out there that suits you and your company’s needs.
Continue reading this article to learn tips to make your office more efficient.
1. Time Management Software
If you’re constantly trying to figure out who is spending their time where and what is getting done, you should look into time management software.
Without time management software, it’s easy to get confused when it comes down to payroll time. Timesheets are very 1990s and time management software is a must when you’re going into the new century.
When you work with good time management software, you’re able to see how many hours each employee worked and what project they were working on.
2. A Welcoming Atmosphere
When your employees feel good about coming into work, they’re going to be in a better mood and that means better productivity. Freshing up your office with cool indoor plants create a more free and nature like atmosphere. Instead of just trying to make it through the day, your employees are going to be interested in getting things done.
Putting things in place like meeting room booking systems will reduce miscommunication and make sure there is less tension in the office. The more things you can do to make the workday go off without a hitch, the better your office efficiency.
3. Google Apps
If you’re ready for your team to get into the cloud, then Google is the place to be. Instead of running USB drives around the office, your team can log in to Google Drive and see files in real-time.
Google Drive makes it easy for your team to collaborate on different files, so you’ll be able to get more done in less time.
Google apps have more than Google Drive, so make sure to look through all of the tools available to your team.
4. Project Management Software
If you tell someone to do something on a project, it’s up in the air until you get the finished project back.
When you work with project management software, you know exactly what’s going on, what’s finished, and what needs to be taken care of.
You likely have a system in your business and project management software allows you to create a template for that system. When your template is in place, you’ll be able to quickly assign tasks to certain team members. You can also communicate with each other in the software, so people will be able to get answers to their questions quickly.
It’s always been a challenge to know how to keep in contact with various teams. Slack is the best way to put teams in group chats and be able to directly message each of the team members.
While Slack is very simple and user-friendly, it’s very well organized and you’ll find the decrease in emails adds hours of productivity for your team.
6. Healthy Snacks & Drinks
If your team isn’t fueled properly, it’s very difficult for them to get their work done.
Keeping healthy snacks and drinks on hand will keep employees from having to leave to get what they need to keep going throughout the day. When your employees don’t have to pay for it, it’s even more likely that they’re going to eat healthily.
Unless you’ve seen Trello, you won’t be able to fully appreciate its abilities. Think of Trello as a virtual Post-It note board. You’ll be able to color coordinate, move Post-It notes, and create different boards to make sure everything is organized in a way that makes it easy to understand.
8. Clearly Defined Goals
One of the best ways to get things done is to set clearly defined goals. If people know what is expected of them, they are much more likely to get things done.
Don’t make the goals too big, but make them big enough that they get your team excited and motivated to achieve them. If your goals are too small, your team is going to achieve them easily and may get bored with their tasks.
9. Break out of Silos
Throughout the years, it was hard to keep your team up with their own communication, but now, since it’s so easy, you can allow other teams to communicate with one another.
When different teams interact, not only does it makes for a friendlier workplace, but it also is a great breeding ground for ideas.
10. A Good CRM
A good CRM (customer relationship manager) will allow your team to stay on track with their sales tasks. But beyond keeping up with sales tasks, a good CRM will allow you to put notes about the client and interactions, set reminders, and keep track of other important information.
If your team is still keeping track of their prospects on paper, you’re losing out on sales. Papers are easily lost or damaged, but when the information is in a CRM, it’s easy to find people.
Be on Your Way to Becoming More Efficient
Now you have some ideas and tips for becoming more efficient. Focusing on office productivity and getting more done in a day will allow your business to grow without hiring more employees.
Do you want to learn more about business and how to operate an office? Browse through our site and you’ll be able to find more articles to help you reach your goals.